Privacy Policy

Preamble

With the following privacy policy, we would like to inform you about the types of your personal data (hereinafter also referred to as “data”) we process, for what purposes and to what extent. This privacy policy applies to all processing of personal data carried out by us, both in the context of providing our services and in particular on our websites, in mobile applications and within external online presences, such as our social media profiles (hereinafter collectively referred to as “online offering”).

The terms used are not gender-specific.

Last updated: 23 April 2026

Table of Contents

Controller

Katja Moeller Design & Marketing LP
45B West Wilmot Street, Suite 201
Richmond Hill, Ontario L4B 2P3
Canada

Authorised representative: Katja Möller

Email address: mail@katja-moeller.net

Imprint: https://katja-moeller.net/en/imprint/

Overview of Processing Activities

The following overview summarises the types of data processed and the purposes of their processing, and refers to the data subjects concerned.

Types of Data Processed

  • Content data.
  • Usage data.
  • Meta, communication and procedural data.
  • Log data.

Categories of Data Subjects

  • Users.

Purposes of Processing

  • Security measures.
  • Provision of our online offering and user experience.
  • Information technology infrastructure.

Applicable Legal Bases

Applicable legal bases under the GDPR: Below you will find an overview of the legal bases of the GDPR on which we process personal data. Please note that in addition to the provisions of the GDPR, national data protection regulations may apply in your or our country of residence or establishment. Should more specific legal bases apply in individual cases, we will inform you of these in the privacy policy.

  • Legitimate interests (Art. 6(1)(f) GDPR) — processing is necessary for the purposes of the legitimate interests pursued by the controller or a third party, provided that the interests, fundamental rights and freedoms of the data subject which require protection of personal data do not override those interests.

National data protection regulations in Germany: In addition to the data protection regulations of the GDPR, national data protection regulations apply in Germany. These include in particular the Act on Protection against Misuse of Personal Data in Data Processing (Federal Data Protection Act — BDSG). The BDSG contains in particular special provisions on the right of access, the right to erasure, the right to object, the processing of special categories of personal data, processing for other purposes and transmission, as well as automated decision-making in individual cases including profiling. Furthermore, the data protection laws of the individual German federal states may apply.

Applicability of data protection provisions in the country of establishment: In the country in which the controller is established, national data protection provisions apply in addition to the General Data Protection Regulation (GDPR).

Security Measures

We implement appropriate technical and organisational measures in accordance with legal requirements, taking into account the state of the art, the costs of implementation and the nature, scope, circumstances and purposes of processing, as well as the varying likelihood and severity of the risk to the rights and freedoms of natural persons, in order to ensure a level of protection appropriate to the risk.

The measures include in particular safeguarding the confidentiality, integrity and availability of data by controlling physical and electronic access to the data as well as access to, input of, disclosure of, ensuring availability of and segregation of the data. Furthermore, we have established procedures to ensure the exercise of data subject rights, the deletion of data and responses to data threats. We also take the protection of personal data into account when developing and selecting hardware, software and processes in accordance with the principle of data protection by design and by default.

TLS/SSL encryption (HTTPS): In order to protect the data of users transmitted via our online services from unauthorised access, we use TLS/SSL encryption technology. Secure Sockets Layer (SSL) and Transport Layer Security (TLS) are the cornerstones of secure data transmission on the internet. These technologies encrypt the information transmitted between the website or app and the user’s browser (or between two servers), thereby protecting the data from unauthorised access. TLS, as the more advanced and secure version of SSL, ensures that all data transmissions comply with the highest security standards. When a website is secured by an SSL/TLS certificate, this is indicated by the display of HTTPS in the URL, serving as an indicator to users that their data is being transmitted securely and in encrypted form.

Transmission of Personal Data

In the course of processing personal data, it may happen that such data is transmitted to or disclosed to other entities, companies, legally independent organisational units or persons. Recipients of this data may include, for example, service providers entrusted with IT tasks, or providers of services and content integrated into a website. In such cases, we comply with legal requirements and in particular conclude appropriate contracts or agreements with the recipients of your data that serve to protect your data.

Data transmission within the organisation: We may transmit personal data to other departments or units within our organisation or grant them access to it. Where data is shared for administrative purposes, this is based on our legitimate business and operational interests, or takes place where it is necessary for the performance of our contractual obligations, or where consent has been given by the data subjects or there is legal authorisation.

General Information on Data Storage and Deletion

We delete personal data that we process in accordance with legal requirements as soon as the underlying consents are revoked or there are no further legal grounds for processing. This applies to cases where the original purpose of processing no longer applies or the data is no longer needed. Exceptions to this rule exist where legal obligations or special interests require longer retention or archiving of the data.

In particular, data that must be retained for commercial or tax law reasons, or whose storage is necessary for the pursuit of legal claims or the protection of the rights of other natural or legal persons, must be archived accordingly.

Our privacy notices contain additional information on the retention and deletion of data that applies specifically to certain processing activities.

Where multiple retention periods or deletion deadlines are specified for a given piece of data, the longest period shall always apply. Data that is no longer retained for its originally intended purpose but for legal or other reasons is processed exclusively for the reasons justifying its retention.

Retention and deletion of data: The following general deadlines apply for retention and archiving under German law:

  • 10 years — retention period for books and records, annual financial statements, inventories, management reports, opening balance sheets, and the working instructions and other organisational documents required for their understanding (§ 147(1)(1) in conjunction with (3) AO, § 14b(1) UStG, § 257(1)(1) in conjunction with (4) HGB).
  • 8 years — accounting documents, such as invoices and expense receipts (§ 147(1)(4) and (4a) in conjunction with (3)(1) AO and § 257(1)(4) in conjunction with (4) HGB).
  • 6 years — other business documents: received commercial or business letters, reproductions of sent commercial or business letters, other documents relevant for taxation purposes, e.g. hourly wage slips, cost accounting sheets, calculation documents, price labels, as well as payroll accounting documents where not already accounting documents, and till receipts (§ 147(1)(2), (3), (5) in conjunction with (3) AO, § 257(1)(2) and (3) in conjunction with (4) HGB).
  • 3 years — data required to take into account potential warranty and liability claims or similar contractual claims and rights, and to process related enquiries, based on past business experience and standard industry practice, is retained for the duration of the standard statutory limitation period of three years (§§ 195, 199 BGB).

Commencement of period at end of year: Where a period does not expressly begin on a specific date and amounts to at least one year, it automatically begins at the end of the calendar year in which the triggering event occurred. In the case of ongoing contractual relationships in which data is stored, the triggering event is the point in time at which the termination or other cessation of the legal relationship takes effect.

Rights of Data Subjects

Rights of data subjects under the GDPR: As a data subject, you have various rights under the GDPR, arising in particular from Articles 15 to 21 GDPR:

  • Right to object: You have the right, on grounds relating to your particular situation, to object at any time to the processing of personal data concerning you which is based on Article 6(1)(e) or (f) GDPR, including profiling based on those provisions. Where personal data concerning you is processed for direct marketing purposes, you have the right to object at any time to the processing of personal data concerning you for such marketing, including profiling to the extent that it is related to such direct marketing.
  • Right to withdraw consent: You have the right to withdraw consent given at any time.
  • Right of access: You have the right to request confirmation as to whether data in question is being processed and to receive information about such data as well as further information and a copy of the data in accordance with legal requirements.
  • Right to rectification: In accordance with legal requirements, you have the right to request the completion of data concerning you or the correction of inaccurate data concerning you.
  • Right to erasure and restriction of processing: In accordance with legal requirements, you have the right to request that data concerning you be erased without delay, or alternatively, in accordance with legal requirements, to request restriction of the processing of the data.
  • Right to data portability: You have the right to receive data concerning you that you have provided to us in a structured, commonly used and machine-readable format, or to request its transmission to another controller, in accordance with legal requirements.
  • Right to lodge a complaint with a supervisory authority: Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your habitual residence, place of work or place of the alleged infringement, if you consider that the processing of personal data relating to you infringes the provisions of the GDPR.

Provision of the Online Offering and Web Hosting

We process users’ data in order to provide them with our online services. For this purpose, we process the user’s IP address, which is necessary to transmit the content and functions of our online services to the user’s browser or device.

  • Types of data processed: Usage data (e.g. page views and time spent, click paths, intensity and frequency of use, types of devices and operating systems used, interactions with content and functions); meta, communication and procedural data (e.g. IP addresses, timestamps, identification numbers, persons involved); log data (e.g. log files relating to logins or the retrieval of data or access times); content data (e.g. textual or visual messages and contributions and information relating to them, such as details of authorship or time of creation).
  • Data subjects: Users (e.g. website visitors, users of online services).
  • Purposes of processing and legitimate interests: Provision of our online offering and user experience; information technology infrastructure (operation and provision of information systems and technical devices (computers, servers, etc.)); security measures.
  • Retention and deletion: Deletion in accordance with the information in the section “General Information on Data Storage and Deletion”.
  • Legal bases: Legitimate interests (Art. 6(1)(f) GDPR).

Further information on processing activities, procedures and services:

  • Provision of the online offering on rented server space: For the provision of our online offering, we use server space, computing capacity and software that we rent or otherwise obtain from a corresponding server provider (also referred to as a “web host”); Legal bases: Legitimate interests (Art. 6(1)(f) GDPR).
  • Collection of access data and log files: Access to our online offering is logged in the form of so-called “server log files”. Server log files may include the address and name of the web pages and files accessed, the date and time of access, the volume of data transferred, notification of successful retrieval, the browser type and version, the user’s operating system, the referrer URL (the previously visited page) and, as a rule, IP addresses and the requesting provider. Server log files may be used for security purposes, e.g. to avoid server overload (in particular in the case of abusive attacks, so-called DDoS attacks), and to ensure server load and stability; Legal bases: Legitimate interests (Art. 6(1)(f) GDPR). Deletion of data: Log file information is stored for a maximum period of 30 days and then deleted or anonymised. Data whose further retention is required for evidentiary purposes is exempt from deletion until the relevant incident has been finally resolved.
  • Email sending and hosting: The web hosting services we use also include the sending, receiving and storage of emails. For these purposes, the addresses of recipients and senders as well as further information concerning email transmission (e.g. the providers involved) and the contents of the respective emails are processed. This data may also be processed for the purposes of detecting spam. Please note that emails on the internet are generally not transmitted in encrypted form. As a rule, emails are encrypted during transmission, but (unless an end-to-end encryption method is used) not on the servers from which they are sent and received. We can therefore accept no responsibility for the transmission path of emails between the sender and receipt on our server; Legal bases: Legitimate interests (Art. 6(1)(f) GDPR).
  • ALL-INKL: Services in the field of provision of information technology infrastructure and related services (e.g. storage space and/or computing capacity); Service provider: ALL-INKL.COM — Neue Medien Münnich, Owner: René Münnich, Hauptstraße 68, 02742 Friedersdorf, Germany; Legal bases: Legitimate interests (Art. 6(1)(f) GDPR); Website: https://all-inkl.com/; Privacy policy: https://all-inkl.com/en/privacy-policy/. Data processing agreement: Provided by the service provider.

Changes and Updates

We ask you to regularly inform yourself about the content of our privacy policy. We adapt the privacy policy as soon as changes to the data processing carried out by us make this necessary. We will inform you as soon as the changes require an action on your part (e.g. consent) or other individual notification.

Where we provide addresses and contact information of companies and organisations in this privacy policy, please note that addresses may change over time and ask you to verify the information before contacting us.

Definitions

This section provides an overview of the terms used in this privacy policy. To the extent that terms are defined by law, their legal definitions shall apply. The following explanations are primarily intended to aid understanding.

  • Content data: Content data encompasses information generated in the process of creating, editing and publishing content of all kinds. This category of data may include texts, images, videos, audio files and other multimedia content published on various platforms and media. Content data is not limited to the actual content itself, but also includes metadata that provides information about the content, such as tags, descriptions, author information and publication dates.
  • Meta, communication and procedural data: Meta, communication and procedural data are categories containing information about how data is processed, transmitted and managed. Metadata, also known as data about data, includes information describing the context, origin and structure of other data. It may include details such as file size, creation date, the author of a document and revision histories. Communication data captures the exchange of information between users across various channels, such as email correspondence, call logs, messages on social networks and chat histories, including the parties involved, timestamps and transmission paths. Procedural data describes processes and workflows within systems or organisations, including workflow documentation, logs of transactions and activities, and audit logs used for tracking and reviewing operations.
  • Usage data: Usage data refers to information that records how users interact with digital products, services or platforms. This data encompasses a wide range of information that shows how users use applications, which features they prefer, how long they spend on certain pages and the paths through which they navigate an application. Usage data may also include the frequency of use, timestamps of activities, IP addresses, device information and location data. It is particularly valuable for analysing user behaviour, optimising user experiences, personalising content and improving products or services. In addition, usage data plays a crucial role in identifying trends, preferences and potential problem areas within digital offerings.
  • Personal data: “Personal data” means any information relating to an identified or identifiable natural person (hereinafter “data subject”); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier (e.g. a cookie) or one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.
  • Log data: Log data is information about events or activities that have been recorded in a system or network. This data typically contains information such as timestamps, IP addresses, user actions, error messages and other details about the use or operation of a system. Log data is often used for analysing system problems, security monitoring or generating performance reports.
  • Controller: “Controller” means the natural or legal person, public authority, agency or other body which, alone or jointly with others, determines the purposes and means of the processing of personal data.
  • Processing: “Processing” means any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means. The term covers a wide range and encompasses practically any handling of data, whether collecting, evaluating, storing, transmitting or deleting.

Created with the free Privacy Policy Generator by Dr. Thomas Schwenke